ATTENDEES: JIM FRATER; RANDY WESTON; HARRY MACLAUGHLIN; BOB MILLER; WALT DLUGOLECKI; TOM HOWELL; RICK ZERANSKI
AGENDA: Regularly scheduled meeting to discuss the following items:
Assistant Tournament Director
Seventh Tournament Name
Present, review and approve 2019 actual budget numbers
Present, review and approve 2020 proposed budget
Discuss and determine Agenda for Annual Meeting
Review 2019 winners (money, iron man, most improved, etc.)
At 1630 Jim Frater called the meeting to order.
The position of assistant tournament director is currently vacant, and the discussion of how to handle this was discussed. Should this be filled by election (was not included in the election last Fall), or appointment? Since the By Laws provide for the appointment by the President of individuals to fill vacant positions, it was decided that this position would be filled by appointment as soon as possible in order to provide adequate transition time before Bob Miller’s current term expires at the end of this season. In this manner, it is also hoped that this person would run for formal election to the tournament director position in next year’s election.
The seventh tournament for this season to be held in May has not been named. Bob Miller suggested it be called “North vs. South” wherein the community would be geographically split. Other ideas were suggested, including the “Murphy Cup”, which might be based on a Ryder Cup type of format. A final decision was not reached, but will be considered by the Board over the next few weeks and a decision made as soon as possible.
Bob Miller presented a list of the tournaments and the proposed formats for each. These are essentially the same as prior years, with the exception of a new format called “Pinehurst” for the Summer Classic. This format is also known as “modified alternate shot” wherein each player in the 2-man team tees off, BOTH players hit the other’s 2nd shot; then the best ball is selected and alternate shot continues from there until the ball is holed. A comment was made that in view of last year’s experience, it would be prudent to designate a specific rain date for the Closing Day Tournament. Jim Frater took an action item to handle this with the Pro Shop.
Jim Frater presented the menus that have been selected and negotiated with the RL event staff for each tournament. These are essentially the same as last year, except that breakfast sandwiches have been eliminated from the Spring Classic.
Walt presented the final budget results for 2019. Receipts were favorable to budget by $1190 while disbursements were unfavorable by $1009; leaving a net positive of $181. The balance in the bank stands at $1774 as of 1/1/20.
Walt presented the proposed budget for 2020 which included adjustments for the 7th tournament prize money and food, as well as the negotiated food prices for all tournaments. The proposed budget shows a net loss of $886, leaving only $888 in the bank at year end. This amount is lower than desired, which raises concern should the tournament participation not occur as forecasted. A motion was made, seconded and the budget was approved by unanimous vote.
& 8. Jim Frater presented a draft review of the Annual Meeting Slide Show. This draft included all items to be covered, including announcement of the annual winners (to be revealed at the meeting) for money winner, iron man, Aces and Eagles, etc.