ATTENDEES: JIM FRATER; RANDY WESTON; HARRY MACLAUGHLIN; WALT DLUGOLECKI; BOB MILLER; BILLY PETERSON; TOM HOWELL; RICK ZERANSKI
AGENDA: MINUTES: HARRY
NO SHOW PROBLEMS: BOB
At 1500 Jim Frater called the meeting to order.
Harry MacLaughlin presented the minutes from the last board meeting (12-18-2018) and made the motion for approval. The motion was seconded and approval voted unanimously.
Walt Dlugolecki reported that the current membership is at 106 players paid to date, vs. a budgeted number of 110. Other discussion revealed that there are about 6-8 former players that have indicated an intention to join after they’re back into their homes. Current spending after the first event (Opening Day) to date is on budget. The current bank balance is $9141. A question was raised as to whether there is a prorated amount charged to new members who may join later in the year. Jim Frater took an action item to research this and advise the board.
Bob Miller discussed a problem he is seeing with a lot of members simply not showing up on play days WITHOUT calling the pro shop and reporting their cancellation. In case this may be a result of the Golf Genius notifications coming out too early, Jeff Hale has revised his early notice to 2 weeks vs. 3 weeks. All understand that things come up like unforeseen commitments, bad weather or CPO decisions that cause players to cancel. However, it is a minimal courtesy to call in to the shop as early as possible so that the tournament director has an opportunity to adjust the pairings and perhaps find other players to fill in. It was decided that the secretary will draft an email blast to the membership providing a one-time warning that failure to call in a cancellation will result in the player being charged the play day fee of $5.00 anyway. For obvious situations where calling in is not feasible (like a sudden illness), the fee would not be charged. It is hoped this will provide sufficient incentive for players to call in. The call in should be made at least ½ hour before the 1st tee time of the day.
Bob Miller also reported that the “gimme” policy and clarification passed out last week was well received without complaint by the players.
Bob reported that he received one complaint that the naming of the next tournament – Highlanders vs. Swamp Boys - was insensitive to flood victims. The board voted unanimously, that since only one complaint was received, the name would not be changed. That tournament name applies to this year only.
Hot Dog Days – A question was raised that since the clubhouse is closed at least until sometime in May (?), should we plan a hot dog day for April? Bob Miller and Jim Frater will investigate any possible dates in April when this might be possible and advise the board in order to make a decision.
Jim Frater expressed surprise that the door prize drawings at last Saturday’s event produced several multiple winners, and as a result, should we consider limiting winners to one time only. Normally, prizes at the RLMGA tournaments are not door prizes, but are based on competition and paid for by dues receipts. The drawings that are held are 50/50 drawings. After discussion, a motion was made to limit 50/50 winners to one only. The motion carried by a vote of 6-1.
Harry MacLaughlin brought up the email sent by the RLGALS to their membership covering golf course etiquette, and indicated that many RLMGA members that had seen it thought it was very good and would be appropriate to send to RLMGA members. Harry was assigned the action item to identify the authors of that email, get their permission to release a similar one to our members, and to draft an email tailored to the RLMGA for review by the board.
Randy Weston reported that 24 players have signed up to play at Cutter Creek next week for the first away golf of the season. After discussion, it was decided that a reminder email will be sent to all RLMGA players ASAP giving everyone a last chance until Friday, 4-12 to sign up.
Jim Frater brought up his intentions regarding future board meetings for the year and expressed that he was not in favor of regularly scheduled meetings, but preferred to call meetings when he or any other board members had topics that needed attention. It was the consensus of all present that this was acceptable.
At 1535, a motion was made to adjourn the meeting; it was seconded and approved unanimously.